Hours – Full Time

Reports to – Supply Chain Supervisor

Location – Head Office, Ipswich

Working within the Purchasing team you will undertake tasks that will aid and support the forecasting, purchasing and overall demand planning functions to ensure that the agreed optimum inventory levels are maintained to maximise customer service levels and minimise costs to the business.

You will assist with analysing stock and sales data, sales forecasts, buffer stocks and delivery requirements. You will organise open purchase orders with our foreign suppliers ensuring paperwork, payments and shipping schedules are processed as required and provide complete holiday cover for others in the department.

• Create, send and follow up the forecast report.
• Analyse forecast data, investigate, report and question changes and variations between historic sales and new ASM forecasts.
• Analyse sales data to highlight high and low level stocks and communicate to Supply Chain Supervisor.
• Aid the planning function in completing weekly sales reporting to monitor actual sales against forecasts advising on corrective action where appropriate, to manage the excess stock or out of stock risk.
• Raise purchase orders in company system as required.
• Request monthly lead time updates from all factories to ensure changes are highlighted at the earliest opportunity.
• Check and Process purchase orders, pro forma invoices, commercial invoices and payment paperwork
• Report on the companies’ electrical waste.
• Carry out month end reporting.
• Review stock, usages and historical dates for product spares and raise orders accordingly.
• Chase suppliers for production schedules.
• Communicate & coordinate container delivery information to the warehouse.
• Communicate regular seasonal stock position to the Sales team during peak seasons.

• Prior demand planning, forecasting or purchasing experience advantageous
• A good understanding of the planning, forecasting and purchasing process
• Proficient user of Microsoft Excel including experience with spreadsheet formulas.
• Ability to work well within a team.
• Excellent communication skills
• Excellent administration skills
• Outstanding organisational skills and ability to manage own time effectively
• Ability to multi-task, whilst having high attention to detail
• The ability to manage your own time in order to meet deadlines

Hours – Full Time

Reports to – Buyer

Location – Ipswich Office

We’re looking for someone to join our busy buying team who is positive and flexible with excellent project time management and organisational skills. You’ll have previous experience of working in a buying or purchasing department with the skills and personality to build great relationships with your suppliers. Excellent attention to detail with a good working knowledge of Microsoft Office 365 and Excel is a must along with the ability to analyse and interpret data.

This is a great opportunity to join an award-winning and friendly supportive team, working for one of the UK’s leading an award-winning manufacturers and distributors of domestic appliances.

Supplier Responsibilities:

• Support the Buyer with supplier meetings, confirming the agenda and preparing all relevant information
• Conduct regular supplier Meetings to maintain the trading relationship and ensure the business is continually up to date with any new developments
• Raise supplier claim backs according to terms for rebates and A&P
• Complete monthly & quarterly Invoices as required
• Manage incorrect price queries
• Check invoice queries

Stock Management

• Stock planning to ensure the department maintains stock availability targets.
• Review weekly sales data against historical sales data to decide which products need to be ordered
• Raise purchase orders considering promotional activity & seasonal trends
• Ensure all purchase orders are delivered within the required timelines
• Ensure all outstanding purchase orders are updated with accurate ETA’s
• Book in deliveries, taking into consideration daily warehouse capacities
• Action low stock e-mails
• Follow up delivery discrepancies with suppliers and accounts department
• Compile weekly out of stock reports
• Complete monthly supplier forecasting
• Compile weekly discontinued report including proposed product supersessions
• Manage out of stock updates and add dates onto stock management system
• Manage discontinued lines and check for alternatives
• Run monthly obsolete stock checks

Product Ranging & Promotional Planning

• • Contact suppliers to obtain range, pricing and promotional information
  • Report on supplier price increases, decreases and discontinued products
  • Complete the administration of new products
  • Create new products on internal systems
  • Request samples of new products from suppliers and check with the sales team if they require any
  • Update cost and sell pricing in the system
  • Update the promotional pricing calendar monthly
  • Set up standard and promotional pricing in the system
  • Marketing
  • Complete detailed proofing of promotional publications and catalogues within the timeline set within the critical path
  • Additional Responsibilities
  • Follow up enquiries from other departments such as Customer Services and Sales teams
  • Complete a range of reports
  • General data entry and system administration as the role requires
  • General administration as the role requires
  • Holiday cover for the Buyer

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Candidate Requirements:

• Previous experience of working in a Buying or Purchasing team is essential
• Excellent time management and organisation skills
• Good knowledge of Microsoft Office 365 suite
• Be able to analyse data with good MS Excel skills
• Good written and verbal communication skills
• Excellent communication skills
• Demonstrated ability to build relationships
• Excellent attention to detail
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